Responding to an Administrative Modification

An Administrative modification is used for two reasons:

A new CO needs to be assigned to a solicitation
A vendor has company information changes that need to be applied to their agreement and the administrative modification will pick up those changes without requiring a vendor response to the modification.

Alert message box notifying vendor that their agreement has been modified and may require their attention.

An Administrative modification is already signed by the CO, so no further action is required by you, but you can view/acknowledge the modification through the vendor application if you wish to do so.

IMPORTANT
If you have an expired SAM record or your company name, DBA, company address, or mailing address in VIPR is different than what is in your SAM record, then the CO will be unable sign the modification until you resolve the SAM issue. Depending on the issue, you must either go through SAM to activate your SAM record OR use the "View/Import from SAM" button in the vendor application to get your VIPR company information in sync with SAM. Once the SAM issue is resolved, notify the CO who can then sign the modification. For more information, see "The VIPR/SAM Interconnection".

To acknowledge the Administrative modification:

From the Home page, in the Alert message, click on the Review Changes link OR click on the My Agreements tab to find the modification in progress.
In the Agreement table, notice the indented row under the agreement, which indicates there is a modification to the agreement and displays the following information about the modification:

Type of modification

Award End Date

Date the last modification was started

Status - indicates the type of action required by you, which in this case is to acknowledge the modification (optional)—no response is required or permitted for this type of modification.

In the table, in the Action column, click on the Submit a response to this modification icon () to view the modification summary.

Click on the View Mod PDF button () to view the SF-30 for the modification, and then click the Exit button.
In the Agreement row in the Action column, click on the View Agreement PDF icon (). You should carefully review the modification package.

After an Administrative modification is signed, the following occurs:

You can view the signed, modified agreement by clicking on the View Agreement PDF icon ().
You will receive an e-mail confirmation about the signed modification.
On the main Home page, the Alert message about the modifications is removed.
The CO publishes the DPL to the VIPR Web site at https://www.fs.usda.gov/business/incident/dispatch.php.
The CO publishes the updated agreement to the VIPR Web site at https://www.fs.usda.gov/business/incident/vipragreements.php.

If you have any questions or concerns regarding the modification, contact the CO. Also, you should print the agreement for your records (see "Printing an Agreement").